Legislative Assembly Business Takes Precedence

The work of the Legislative Assembly and its committees takes precedence over other bookings. This means that while booking requests may be accepted, they are subject to change. Venue Services staff will contact event organizers in the event of a conflict. View the Assembly Calendar.

Bookings by Not-for-profit Organizations Are Accepted

A not-for-profit organization must be a registered charity or registered and in good standing under the Alberta Societies Act in order to use the LAO’s venues. A copy of the organization’s certificate of incorporation or a copy of the annual return approved by Service Alberta and a current list of directors must be provided to Venue Services seven days in advance of the event.

The Following Uses Are Prohibited

Prohibited uses of the venues include wedding ceremonies or receptions; commercial activities, including sale of goods, services or memberships; collection of fees or solicitation of monetary donations for any cause or issue; sale or consumption of any illegal substance; election campaigning; commercial advertising; possession or use of unauthorized weapons or other dangerous devices; open flames and cooking.

Bookings Are at the Discretion of Venue Services

The LAO reserves the right to decline booking requests subject to the discretion of Venue Services.  
Venues are provided as is; additional equipment, supplies or materials will not be provided.

Since the main floor of the Queen Elizabeth II Building is a public space with a fair amount of activity at midday, an ideal use is to host information tables or booths on the concourse on a weekday.

Payment of fees will be specified in the user licence agreement. While there is no room rental charge, there are fees to cover staffing, services and expenses incurred by the LAO such as SOCAN fees. 

The minimum fee for a small event is $200 (no GST). The minimum fee for a large event is $600 (no GST). For large events and events longer than three hours the fee may be higher. 

Venue Services will confirm the fee following a consultation with the event organizer. Venue Services must receive payment of fees at least seven days in advance of the event. 

Extraordinary costs such as cleaning costs may also be passed on to the organizer.

The policies and guidelines around catering service are dependent on the venue booked. Please review all of the information below to ensure a positive catering experience.  

Designated Caterer

A Cappella Catering is the designated caterer for second floor reception room and meeting room bookings. To streamline food service, A Cappella Catering enjoys full use of the second floor servery and supplies, equipment training, designated parking and security clearance. Employing the services of the designated caterer may help organizers avoid the expense and effort of making special arrangements for access and equipment. Note that food and beverage requests with less than one week's notice may come with menu and service limitations.

Preferred Caterers

Venue Services also has a list of preferred caterers with limited access to the building and servery. Event organizers who choose a preferred caterer will not receive tableware.

Other Caterers

Neither supplies nor access to the building or servery will be provided to caterers other than those designated or preferred by the LAO.

Documentation for Food Handling

If food is being offered by anyone other than the designated caterer, event organizers must provide a copy of required food preparation and handling licences or permits seven days prior to the event.

Concourse Catering

Event organizers may arrange catering for events on the concourse in consultation with Venue Services. In such cases Venue Services does not provide access to the second floor servery, tableware or other supplies.

Second Floor Catering

Complimentary coffee, tea and ice water are available for bookings of up to 100 people on the second floor. Food and drink are permitted in the Capital View and City View reception rooms and the meeting rooms. Food is prohibited in the committee rooms.

Food Drop-Off

Groups of 25 or fewer can request that catered food be dropped off on the second floor. Venue Services' staff may be able to provide carts with tableware for drop-offs.

Seating with Tableware Service

Event organizers should arrange for attendees to be seated when serving food that requires tableware. Organizers are responsible for any extraordinary costs incurred to clean a venue after an event such as shampooing carpets.

Alcohol

Venue Services reserves the right to prohibit the service of alcohol. Alcohol is not allowed on the concourse without special permission from Venue Services. If approved, alcohol service must be provided by either the LAO’s designated caterer or an LAO-preferred caterer. The event organizer must notify Venue Services of an intention to serve alcohol and provide proper documentation, including a liquor licence, seven days in advance of the event.